Company Overview
Incorporated in 2000, 360 Advanced Security Corporation delivers highly advanced integrated security systems to our commercial customers. We focus on developing, implementing and maintaining systems that secure your place in the world – freeing you to concentrate on business growth and sustainability. We have the technology partners and the expert cross-functional team needed to develop in-house solutions that meet your regulatory, safety and governance objectives. Our 24/7 service and support personnel ensure no interruptions in critical services. Factory certified and working with leading technology, their continual training is core to maintaining our high implementation and service standards. 360 Advanced Security Corporation is a well established Canadian firm, recognized as one of Canada’s expert security systems integrators. Our customer focused processes and results have attracted many large clients, and our expert project management and technical implementation have ensured successful projects, and satisfied customers. We have provided cities, universities, hospitals, major galleries, airports, government agencies, one of Canada’s largest urban transit services and tourist attractions with security, brand protection and peace of mind. We protect your facilities, people and assets with the right technology for your needs; such as, such as Access control, Perimeter Protection, CCTV Surveillance, Code Blue Emergency Communications, Intrusion Detection and Alarms, Electronic Doors, Gates, and Turnstiles. We monitor, manage and host a number of solutions – we are there when you can’t be.
About the job
Role Description
This is a full-time on-site role as a Project Coordinator at 360 Advanced Security Corporation in the Greater Toronto Area. The Project Coordinator will be responsible for overseeing the day-to-day management of security system projects, ensuring successful implementation, and coordinating with cross-functional teams to meet client needs and project milestones.
Duties and Responsibilities
- Responsible for converting won opportunities to projects and procuring parts required for the project while keeping project schedules in mind. Following the Company’s Procurement “Just in Time” Business model.
- Prepare project organization, communication charts, Gantt Charts and Project schedules as required as directed.
- Review Sales Quotes, Scope of Work and JCW to ensure that nothing was missed.
- Review work orders related to projects and update ConnectWise Manage accordingly.
- Effectively and accurately communicate relevant project information to the clients and project teams, technicians and subcontractors.
- Obtain project documentations i.e., WSIB/Insurance Certificates, Form 1000 as required.
- Advise Professional Services when Shop Drawings and As Builds as needed and the required timeframe.
- Assist Project Managers and Management with determination of project requirements and preliminary schedules.
- Assist Project Managers in verifying part #’s match up with vendor quotes
- Assist Project Managers in reviewing subcontractor quotations and scope of work.
- Track and manage change notices and change orders as required.
- Prepare substantial completion certificates, warranty letters and ensure all required project close out documents are obtained and submitted to the correct parties as required.
- Keep the Project Managers and other Stakeholders informed about project status and issues that may impact client relations, project milestones and full project completion.
- Responsible for project invoicing, ensuring all customer invoicing requirements and deadlines are met.
- Responsible for creating and issuing purchase orders to vendors/subcontractors.
- Keep track off estimated time of delivery for parts associated with each assigned project.
- Liaise with the project team to ensure installation technicians are scheduled for the week.
- Ensure the project’s calendar is kept up to date with any scheduled project.
- Ensure DHA, JHA and other required forms are submitted as required for each project.
- Coordinate and Liaise with the purchasing and warehouse department for parts assigned to each project.
Qualifications
- High school diploma, post-secondary preferred
- Advanced customer service skills
- Ability to multi task and work independently in a fast-paced environment
- Project Management, Coordination, and Planning skills
- Excellent Communication and Interpersonal skills
- Strong Attention to Detail and Problem-Solving abilities
- Technical aptitude and the ability to work with cross-functional teams
- Industry knowledge of Security Systems, Access Control, and CCTV Surveillance is recommended but not required.
How to Apply:
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