Company Overview
Robert Half, the world’s first and largest specialized talent solutions firm, connects opportunities at great companies with highly skilled job seekers. We offer contract, temporary and permanent placement solutions for roles in finance and accounting, technology, marketing and creative, legal, and administrative and customer support. Named to Fortune’s World’s Most Admired Companies and 100 Best Companies to Work For® lists and a Forbes Best Employer for Diversity, Robert Half is the parent company of Protiviti®. Robert Half is traded on the New York Stock Exchange (symbol: RHI) and is a member of the S&P 500 index.
About the job
We are offering an exciting opportunity for an Administrative Assistant based in Mississauga, Ontario. The primary focus of this role involves supporting our clients team with a variety of administrative duties, ensuring an efficient workplace operations.
Responsibilities:
• Handle incoming and outgoing calls and email correspondence, providing excellent customer service.
• Execute data entry tasks and maintain accurate records.
• Manage the scheduling of appointments and boardrooms, preparing them for meetings as necessary.
• Oversee the procurement of office supplies and maintain inventory control.
• Facilitate the organization and storage of documents through an efficient filing system.
• Support the team with administrative functions such as completing expense reports and courier handling.
• Coordinate company events, overseeing every aspect from planning to execution.
• Develop and prepare presentations for both internal and external audiences.
• Welcome visitors professionally, promoting a positive company image.
• Proofread a variety of documents, ensuring accuracy and adherence to company standards.
Requirements:
• Minimum of 5 years of experience in an administrative role.
• Proven competence in answering inbound calls and managing outbound calls
• Excellent customer service skills, able to address client queries and concerns promptly and professionally
• Strong data entry skills, with a keen attention to detail and accuracy
• Experience with email correspondence, able to draft, send, and organize emails efficiently
• Proficiency in Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word
• Experience in receptionist duties, including greeting and directing visitors, answering phone inquiries, and handling incoming and outgoing mail
• Familiarity with e-Filing systems and procedures
How to Apply
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