Job Description
Finance and Administration Officer – Join Newcastle University
We’re hiring a Finance and Administration Officer to support the Comparative Biology Centre (CBC) at Newcastle University. As a Finance and Administration Officer, you’ll manage essential finance and admin processes that support strategic goals within a world-class research environment. This role offers a competitive salary of £26,942–£27,644 per annum, along with exceptional university benefits such as generous holidays, a strong pension scheme, and health and wellbeing initiatives. Applications close on 22 April 2025.
Key Responsibilities of the Finance and Administration Officer
Core Duties of the Finance and Administration Officer Role
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Support CBC senior leadership with daily financial and administrative operations
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Maintain databases and records with accuracy and data integrity
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Act as expert buyer for procurement processes; resolve queries and provide training
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Process internal billing, cost recovery, and staff absences
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Assist with invoice coding, sales, expenses, and overtime management
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Coordinate internal/external events, meetings, and committees
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Ensure compliance with visitor and security policies
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Play an active role in CBC health and safety, including roles like DSE assessor or Fire Warden
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Manage confidential information in line with GDPR
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Support the Animal Welfare and Ethical Review Body administration
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Continuously contribute to CBC’s sustainability initiatives
What We Look For in a Finance and Administration Officer
Required Skills & Attributes for a Successful Finance and Administration Officer
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Proven experience with finance systems, procurement, VAT, and administrative processes
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High-level IT skills in Microsoft Office (Excel, Word, Outlook); SAP knowledge is a plus
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Exceptional organizational and communication skills
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Ability to resolve issues independently and manage multiple priorities
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Experience working with senior managers and diverse teams
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Strong judgment when handling confidential or sensitive information
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Confident minute-taker, able to coordinate agendas and follow up on actions
Qualifications and Additional Requirements
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GCSEs in English and Maths (Grades A–C) or equivalent
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Professional experience or qualifications in a finance-related discipline
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Willingness to undergo a satisfactory medical and security clearance process
About Newcastle University
Newcastle University is a member of the Russell Group and home to over 27,000 students from 130+ countries. Our research-led teaching and social impact initiatives make us one of the UK’s leading universities. With top graduate employability rates and a culture of innovation, we offer a workplace that values collaboration, inclusion, and excellence.