Job Description

Job Title: Accounts Assistant

Location: Leicester LE4 9JD (On-site)

Contract Type: Part-time, Permanent (22.5 hours per week, Monday to Thursday)

Salary: £15.93 – £16.48 per hour (FTE £29,000 – £30,000, pro-rata)

Job Summary

We are seeking a dedicated and detail-oriented Accounts Assistant to join our team in Leicester. This on-site, part-time position involves managing purchase and sales ledgers, supporting financial reporting, and ensuring accurate payroll data preparation. The successful candidate will play a key role in maintaining efficient financial operations within the company.

Key Responsibilities

Purchase Ledger Management:

Register, match, and code invoices accurately.
Liaise with the Purchase department for invoice queries.
Manage supplier communications and advise on payment schedules.
Set up new supplier accounts and conduct necessary checks.
Reconcile supplier statements and maintain records.
Post cashbook entries and perform bank reconciliations.
Ensure the purchase ledger control account is balanced.

Sales Ledger Support (Cover Role):

Maintain credit control, manage customer communications, and resolve payment issues.
Prepare and send sales invoices and monthly statements.
Record and balance incoming BACS/cheque payments.
Conduct credit checks for new accounts.
Balance the sales ledger control account.

Payroll and HR Coordination:

Gather and prepare monthly payroll data for submission to the payroll bureau.
Maintain employee pay records confidentially.
Liaise with the HR Advisor and external payroll provider to ensure accurate processing.

Additional Financial Duties:

Analyze and manage company credit card and cash expenses, ensuring VAT compliance.
Control petty cash, including foreign currency.
Assist with month-end journal entries and annual stock take preparation.
Reconcile accruals list and ensure accurate reporting.

Skills and Experience Required:

Previous experience in accounts administration, particularly in purchase ledger management.
Strong organizational skills and attention to detail.
Proficiency in Microsoft Excel and financial software.
Excellent communication skills, both written and verbal.
Ability to handle confidential information with discretion.
Experience with payroll data preparation (no tax or NI experience required).

What We Offer:

Competitive hourly rate (£15.93 – £16.48 per hour, FTE £29,000 – £30,000).
Company pension scheme.
Free on-site parking.
A supportive and friendly work environment.

Application Process:

Submit your CV and cover letter, highlighting your experience in accounts administration.
Successful candidates will be contacted for an interview to discuss the role and their suitability.

APPLY

Accounts Assistant