Accounts Payable Specialist

What We Expect From You – Key Responsibilities

As an Accounts Payable Specialist, you’ll play a vital role in maintaining accurate vendor accounts and ensuring timely and efficient payments. Your day-to-day responsibilities will include:

• Ensuring accuracy in AP records and keeping vendor accounts up to date

• Prioritizing invoice payments based on cash discounts and terms

• Reconciling monthly vendor statements using strong analytical and accounting skills

• Reviewing expense reports and credit card transactions, assigning them to appropriate cost centers

• Creating and verifying cash needs and forecasting reports

• Reviewing and entering invoices into the AP sub-ledger while analyzing aging reports

• Preparing weekly cash disbursements and requirements

• Managing vendor files, monitoring credit terms and limits

• Posting month-end accrual journal entries

• Communicating with vendors via phone and email to resolve inquiries and obtain statements

• Investigating discrepancies and proposing process improvements to prevent future issues

• Handling tasks with strong organization, attention to detail, and the ability to manage competing priorities

• Maintaining financial records and filing systems

• Performing other duties as assigned

What You’ll Need to Succeed – Qualifications

• Legal authorization to work in the U.S.

• High school diploma or equivalent; some college coursework preferred

• Minimum of 2 years of accounts payable experience or 1 year of freight invoicing and expense report processing

• Proficiency in Microsoft Excel and familiarity with all Microsoft Office applications

• Experience with ERP systems such as Sage 100 or similar, including workflow modules, preferred

• Excellent written and verbal communication skills

• Strong attention to detail, problem-solving ability, and organizational skills

• Flexibility and adaptability in a dynamic, fast-growing environment

What You Can Expect From Us – Compensation & Benefits

We offer a competitive compensation package, including:

• Base salary range: $50,000 – $70,000 annually (based on experience and qualifications)

• Quarterly performance bonus based on personal and team achievements

• Comprehensive benefits package, including:

  • 100% employer-paid employee medical premiums

  • Dental and vision insurance

  • 401(k) plan with immediate vesting and employer match

  • Paid time off (PTO)

  • Company-paid Life and AD&D insurance

  • Short-term and long-term disability insurance

  • Flexible Spending Account (FSA)

  • Health Savings Account (HSA) or Health Reimbursement Arrangement (HRA)

  • Professional development and career growth opportunities

  • Monthly happy hours, team-building events, and semi-annual company celebrations