Company Overview
ECLARO is a recognized professional services firm headquartered in New York City, with operations across the U.S., Canada, and the Philippines. We specialize in delivering tailored talent solutions—including strategic staffing, custom outsourcing and offshoring, and permanent placement—to clients ranging from innovative startups to Fortune 50 enterprises. Our approach is always personalized—never one-size-fits-all.
We are driven by a passion for building lasting partnerships, crafting innovative solutions, and addressing unique business challenges by matching the right talent with the right expertise. Our commitment to supporting clients, empowering employees, and giving back to our communities shapes everything we do—and fuels our guiding belief: The Right People are the Answer.
Project Overview
ECLARO is seeking a detail-oriented Accounts Payable Representative to support all aspects of vendor invoicing and payment processing. This role involves close coordination with internal departments, accurate intake and verification of vendor invoices, and ensuring compliance with established financial policies and procedures, including the Prompt Payment Policy and Client Expenditure Authorization Guidelines. You will also serve as a key point of contact for A/P-related inquiries from internal staff, auditors, and vendors, helping to resolve discrepancies and ensure timely payments.
Pay Rate: $30.00 – $35.00 per hour
Key Responsibilities
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Enter and process vendor invoices accurately and promptly, ensuring alignment with company policies and payment timelines
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Conduct thorough verification of invoice details prior to posting, including:
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Matching invoice header data with system records
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Verifying vendor account accuracy and enforcing freight policy
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Balancing invoice totals with line items
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Identifying and addressing missing or incorrect header information
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Issuing notifications to vendors for rejected submissions
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Reviewing approver notes and adjusting invoice amounts as needed
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Process over 130 invoice transfers daily from the Data Entry system and post in Process Director
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Manage the intake of mailed invoices and confirm data entry accuracy
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Validate and confirm fuel trade data entries
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Collaborate with internal teams and external vendors to follow up on pending invoices and resolve discrepancies
Required Skills & Qualifications
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Proficient in data entry and invoice management software
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Experience in high-volume invoice processing within a corporate finance environment
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Strong analytical and problem-solving skills to quickly resolve A/P issues
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Effective communication skills (both written and verbal) for working with all levels of the organization and external vendors
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Proficiency in Microsoft Office Suite, especially Excel and Word
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Ability to work under pressure, prioritize tasks, and maintain accuracy in a fast-paced environment
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Experience in a fully computerized financial system
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Understanding of the full procurement lifecycle, including purchase order processes
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Ability to enforce timely invoice approvals and maintain positive working relationships across departments
ECLARO Benefits
If hired, you will be eligible for the following benefits through ECLARO:
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401(k) Retirement Savings Plan administered by Merrill Lynch
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Pre-tax Commuter Benefits through Commuter Check
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Medical, Dental, and Vision Insurance options available for purchase
Equal Opportunity Employer
ECLARO is committed to creating a diverse and inclusive workplace. We are proud to be an Equal Opportunity Employer and do not discriminate based on race, color, religion, sex, sexual orientation, national origin, age, genetic information, disability, veteran status, or any other protected category in accordance with applicable laws.