Company Overview
Accurate Ingredients and Ingredient Resources deliver comprehensive sales, marketing, and distribution solutions for food ingredients across the U.S. market. We offer streamlined access to a wide range of specialized ingredients sourced from top-tier suppliers around the globe. With offices on both the East and West Coasts, we ensure seamless service and support throughout the entire business day.
Job Summary
We are looking for a detail-oriented and proactive Finance and Administrative Assistant to join our team. This position is responsible for overseeing billing, accounts receivable, payment processing, and accounts payable, along with providing essential administrative support to the finance department. The ideal candidate will have strong organizational abilities, a foundational knowledge of accounting principles, and a willingness to learn. We are open to training the right candidate in Accounts Payable.
Key Responsibilities
1. Billing & Accounts Receivable
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Generate and distribute accurate customer invoices in a timely manner
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Monitor and follow up on outstanding receivables
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Conduct collection outreach via calls and emails
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Reconcile payments and update customer account records
2. Accounts Payable
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Process and enter vendor invoices into the system
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Accurately code expenses and ensure timely invoice submissions
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Communicate with vendors to resolve discrepancies or issues
3. Payment Posting & Cash Receipts
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Post incoming payments to appropriate customer accounts
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Reconcile receipts and assist with cash flow tracking
4. Administrative Support
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Assist with report preparation and documentation for the finance team
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Manage general office communications and maintain organized filing systems
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Support the creation of financial reports and assist with routine data entry
5. Other Duties
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Provide support with ad hoc financial tasks and special projects
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Contribute to process improvements and workflow optimization
Qualifications
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High school diploma or equivalent required; Associate’s degree in Accounting, Finance, or Business Administration is a plus
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Minimum of 3 years of experience in billing, accounts receivable/payable, or administrative finance roles
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Basic understanding of accounting procedures and financial systems
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Proficient in Microsoft Office, particularly Excel, Word, and Outlook
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Familiarity with accounting software (Sage 100 preferred, but not required)
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Excellent organizational and time management skills
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Strong communication skills and a professional demeanor when handling customer interactions
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Ability to work independently and effectively manage multiple priorities
Benefits
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401(k) with company match
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Health, dental, and vision insurance
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Health Savings Account (HSA) and Flexible Spending Account (FSA) options
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Life insurance
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Paid time off and paid sick leave
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Employee Assistance Program (EAP)
Work Location: In-person at our Farmingdale, NY office
Experience Preferred:
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AR and AP
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Sage 100 or similar accounting software: 3 years