Job Title: Full-Time Administrator

Location: Office-based (in-person)
Salary: £25,000 – £27,000 per annum
Hours: 37.5 hours per week, Monday to Friday
Reference ID: Ascent7

Join Ascent Children Services – Make a Difference Every Day

We are looking for a proactive, articulate, and highly organised Administrator to join our vibrant and dedicated team. This is an exciting opportunity to contribute to a dynamic fostering and social care environment, supporting children, foster carers, and professionals with vital administrative functions.

If you’re passionate about detail, confident with IT systems, and thrive in a fast-paced team setting, we’d love to hear from you.

Key Responsibilities:

Administrative & Team Support

Provide full administrative support to the Team Coordinator, Senior Leadership, and Social Work Team
Handle confidential information in line with GDPR and agency protocols
Minute meetings (e.g., Fostering Panel, team meetings, carer support meetings) and distribute accurate records promptly
Input and manage data across electronic systems including CHARMS, Citation, and ClearCare
Maintain digital and paper-based record systems to the highest standard

Training & Event Coordination

Manage the training and social events calendar for foster carers and the team
Send event notifications, book venues, prepare materials, coordinate catering and record attendance
Liaise with training providers and ensure timely issuance of certificates and updates to carer profiles

Panel & Review Preparation

Support the coordination of Fostering Panels: upload documentation, notify relevant parties, minute meetings
Prepare for annual carer reviews: coordinate schedules, gather and disseminate reports

HR & Recruitment Support

Assist with recruitment admin: references, DBS checks, medicals for carers and staff
Track completion and compliance via internal systems

Marketing & External Engagement

Support marketing efforts including recruitment campaigns and event participation
Help create promotional materials and respond to public inquiries

Reception & Facilities

Handle telephone and visitor queries professionally
Support facilities management and office supply operations

Requirements & Person Specification:

Qualifications

Minimum of 2 A-Levels (or equivalent)
5 GCSEs (or equivalent) including English and Maths

Experience

Previous admin or customer service experience in a fast-paced environment
Proficient in Microsoft Office (Word, Excel) and data entry
Previous experience in local authority, social care or fostering (desirable)

Skills & Abilities

Excellent written and verbal communication
Strong interpersonal and customer service skills
Fast, accurate typing and strong IT literacy
Highly organised and able to prioritise workloads
Analytical mindset with excellent attention to detail
Confident minute-taker and multitasker
Able to work independently and as part of a team
Calm under pressure with a solutions-focused attitude

Benefits:

Bonus scheme
Company pension
Flexitime
Casual dress
Discounted or free food
Supportive and positive team culture

Additional Information:

English language required
Office-based role with occasional need for out-of-hours flexibility
Applicants must have the right to work in the UK
Compliance with Health and Safety and Confidentiality policies is mandatory

How to Apply:

Submit your updated CV and a brief cover note outlining your suitability for the role. Applications will be reviewed on a rolling basis.

APPLY

Admin Assistant