About The Portal
The Portal is a vibrant community wellness space dedicated to supporting holistic health, personal growth, and meaningful connection. Through yoga classes, workshops, and special events, we foster a nurturing environment where individuals come together to prioritize wellness, mindfulness, and community.
Position Summary
We are seeking a proactive and detail-oriented Administrative Assistant & Marketing Coordinator to join our growing team. This hybrid role is ideal for someone who thrives in both organizational and creative environments. The successful candidate will support behind-the-scenes operations while helping to amplify The Portal’s brand presence across digital platforms.
This is a remote, part-time position with room for growth and flexibility. You’ll work closely with leadership and other team members to streamline operations, coordinate events, and engage our online community.
Key Responsibilities
Administrative Support
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Manage calendars, appointments, and scheduling for internal and external collaborators
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Organize and maintain digital files, operational documents, and task systems
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Respond to client inquiries and handle internal correspondence
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Support logistical planning for events, meetings, and workshops
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Track expenses, assist with invoicing, and support light bookkeeping
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Maintain operational workflows and digital tool integrations
Marketing Coordination
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Assist with social media content creation and scheduling (Instagram, newsletters, blog posts)
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Coordinate ongoing marketing campaigns, promotions, and digital outreach
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Monitor and engage with community members on social platforms
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Help maintain and update website content (event listings, bios, edits, etc.)
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Track performance analytics (social, email, site) and prepare basic reports
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Collaborate with creatives, freelancers, and external vendors
Qualifications
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2+ years of experience in administrative, marketing, or hybrid roles
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Strong organizational and communication skills
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Proficiency in Google Workspace, Canva, Mailchimp, and Instagram
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Familiarity with project management tools like Notion, Trello, or Asana
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Strong writing/editing skills and visual storytelling sense
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Ability to work independently, manage multiple priorities, and meet deadlines
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Experience in creative, wellness, or community/event-based organizations is a plus
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Basic graphic design and content scheduling skills are highly desirable
Benefits
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Flexible, remote work environment
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Collaborative and mission-driven team culture
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Opportunity to grow with a values-driven wellness organization
How to Apply
To apply, please email your resume and a brief note explaining why you’re a great fit for this role to [Insert Email]. Feel free to include relevant work samples such as writing, social media content, or designs if available.
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