Company Overview
Welcome to Barton Associates, the locum tenens staffing and recruiting experts. Founded in 2001, Barton Associates is a leading national locum tenens physician, dentist, nurse practitioner, and physician assistant staffing and recruiting firm. With more than 800 employees and 10 offices (and more on the horizon), Barton Associates has the experience, resources, and scale needed to efficiently match talented locum tenens providers in many different specialties with great healthcare facilities and practices across the United States in a wide variety of practice areas. Whether you are a skilled physician, dentist, CRNA, NP, or PA seeking a locum tenens job or a hospital, private practice, organization, or other healthcare facility in need of coverage, you can trust Barton Associates to help you find the perfect match. We are the locum tenens experts.
About the job
Barton Associates opened its doors in 2001. Today, with over 800 employees in 9 offices, we have established ourselves as a powerhouse in the healthcare staffing industry. With our massive and continued expansions, our Administration department continues to grow with the rest of our company. Our support team is looking to hire an outgoing and positive individual for our Administrative Assistant role hoping to grow their career in the industry.
Perks of the Job
- Vibrant and collaborative team environment
- Stable Monday-Friday work schedule
- Competitive compensation package
- Generous Paid Time Off (PTO) and holiday benefits
- Regular team-building events and charitable activities
- 401(k) plan with company match
- Comprehensive health insurance (low-deductible PPO, dental, and vision coverage)
- Discounted gym membership
- Opportunities for career advancement within the company
Responsibilities
- Provide direct office support for Operations, Sales, and Management
- Serve as the main administrative point of contact for the office location
- Manage and run various reports from internal systems for daily, monthly, and quarterly needs
- Coordinate internal and external meetings, including greeting visitors and organizing meals
- Perform daily administrative tasks (printing, scanning, photocopying, answering phones, mail delivery)
- Track office attendance and daily phone time reports
- Maintain organization and cleanliness of conference rooms and office areas
- Set up and process new hires
- Maintain inventory of office supplies
- Coordinate with IT for setup and maintenance of office equipment
- Liaise with outside vendors for office maintenance and services
- Handle special projects as needed
Qualifications
- Proficiency with Microsoft or Google Suite
- Strong understanding of Google Sheets/Excel, including pivot tables and formulas
- Energetic with strong interpersonal skills
- Advanced organization and prioritization skills
- Strong sense of urgency and customer service orientation
- Excellent verbal and written communication skills
- Adaptability and flexibility to support organizational growth
- 0-2 years of work experience in an administrative setting
- Ability to multi-task in a high-stress environment