Company Overview
Description:
Duties:
- We are searching for a highly motivated Administrative Assistant to provide floating coverage throughout Asset & Wealth Management.
- Flexibility to support varying teams and cover where necessary
- Provide administrative support in a team oriented environment
- Proactive calendar management across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls
- Manage a high volume of incoming phone calls; take detailed and accurate messages
- Arrange travel; organize and provide travel logistics support Process expenses and invoices in a timely manner
- Arrange internal and client meetings on and off the campus – book conference rooms and catering, register guests, ensure materials organized
- Adhere to Compliance regulations and gain the relevant approvals
- Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required
- Perform general administrative duties including but not limited to phone answering, time entry, copying, scanning, archiving and other ad hoc projects as requested
Skills: Skills & Experience required
· Experience as an Administrative Assistant in a financial services or corporate environment
· Solid organizational skills – ability to multi-task and prioritize effectively and follow up on open items
· Strong attention to detail Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally
· Ability to communicate clearly, concisely and confidently
· Proactivity – ability to take initiative, follow up where necessary without prompting and seek clarification when needed
· Good judgment, independent thinker and resourceful Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment
APPLY