Position Overview:
We are seeking a Mid-Level Administrative Assistant to join their team at the Oak-brook Terrace, IL location. This hybrid role will involve both remote and onsite work, with flexibility to travel to event sites as needed. The ideal candidate will be personable, organized, and have a passion for providing exceptional administrative support, especially in managing large events and coordinating logistics.
Job Responsibilities:
- Event Coordination: Manage day-to-day logistics for large events, including coordinating materials, transportation, and delivery.
- Event Material Creation: Prepare event materials, including reports, presentations, and communication documents. Strong writing and communication skills required.
- General Administrative Support: Assist with office organization, handling travel arrangements, food orders, credit card reconciliations, and other office tasks as needed.
- Community Engagement: Act as a key point of contact, engaging with community members during events.
- Flexibility: Ability to adapt to changing schedules, including potential early mornings and late evenings depending on event timing.
Key Skills & Qualifications:
- Top Skills Needed:
- Time Management
- Organizational Effectiveness
- Technology Skills (MS Office proficiency required)
- Education: Associate degree preferred
- Experience: Minimum of 5 years of administrative experience (Required)
- Technical Requirements: Proficient in MS Office suite
- Must-Have Characteristics:
- Personable and professional with excellent communication skills
- Flexibility to travel around the ComEd service territory (primarily Chicago and Western suburbs)
- High energy, positive attitude, and the ability to engage with the community
- Ability to manage large events, from coordination to logistics
- Deal-breakers:
- No car
- Inflexible schedule (early mornings, late evenings required)
Work Schedule:
- Monday/Friday: Remote
- Tuesday/Wednesday/Thursday: Onsite (Oakbrook Terrace, IL)
- Must be flexible to travel to event sites as needed
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