Company Overview
Indian River State College (IRSC) is a public, comprehensive college with a statewide and national reputation for excellence. Located in Florida’s Treasure Coast region, each of the College’s five campuses provide unparalleled educational environments for those residing in St. Lucie, Martin, Indian River and Okeechobee counties. IRSC serves nearly 30,000 students annually and offers more than 100 programs leading to Bachelor’s degrees, Associate degrees, technical certificates and applied technology diplomas. Continuing a 59-year tradition of responsiveness to community needs, IRSC is committed to advancing the educational, cultural, career training, workforce and economic development of its surrounding area. IRSC is recognized as the premier institution for higher education, emphasizing quality, affordability and convenience and is a key partner in the continuing development of the Treasure Coast region and as a national model for innovative use of technology in education. EA/EO: https://irsc.edu/human-resources/equal-access-equal-opportunity.html SOCIAL MEDIA POLICY Indian River State College (IRSC) social media sites intend to educate, provide information and share relevant news and updates to followers. This site is not a public forum. Social media users may comment and share ideas on the platforms relating to the posts made by the College, however, IRSC reserves the right to remove any commentary that violates campus policies, including but not limited to: harassing, threatening or profane language; personal attacks; sexual or inappropriate content; and comments that are clearly off-topic to posted topics. All such comments made by social media users reflect the opinions of the users and not necessarily those of the College. By posting a comment on IRSC social media sites, users agree to follow the terms of use of the site, Florida and Federal laws, and Indian River State College regulations and policies.
About the job
Job Description
Join the IRSC Team – Exceptional Benefits Await You!
At Indian River State College (IRSC), you’ll do more than just build a career—you’ll have the opportunity to make a meaningful impact by supporting our students, staff, and faculty. In return, we offer a comprehensive benefits package designed to promote your well-being, secure your future, and enhance your work-life balance.
Comprehensive Health Coverage
We prioritize your health with Medical, Dental, Vision, Flexible Spending Plans, Employee Assistance Program (EAP), Life insurance and Supplemental plans to help you stay physically and mentally well with access to essential wellness resources.
We offer PPO and HMO plans with an affordable cost. (PPO/HMO option with $50 per month for individual coverage and $180 per month for family coverage)
Retirement Plans for a Secure Future
Plan for a bright future with our robust retirement options, rarely matched in the private sector. Secure your financial future with state retirement options through the Florida Retirement System (FRS) and additional investment opportunities like tax-deferred annuities and Roth 403(b) plans.
Generous Paid Time Off
Enjoy a healthy work-life balance with ample vacation, personal, and sick leave. Recharge and return to work refreshed and motivated.
Employee Discounts: Enjoy exclusive discounts on various services, including tickets to popular attractions in the area.
Professional Growth Opportunities
Build your career with purpose by engaging in meaningful projects and professional development opportunities. IRSC provides the tools and support needed to help you reach your full potential.
Are you a master of multitasking? Do you thrive in dynamic environments where no two days are the same? Indian River State College is seeking an Administrative Assistant to support our Vice President of Financial Services, CFO. If you’re organized, proactive, and ready to make a difference, we want to hear from you!
What You’ll Do:
Be the right hand to our Vice President of Financial Services, CFO.
Assist with administrative budgets, handle invoices, and oversee p-card purchases.
Schedule appointments, meetings, and handle incoming communications with finesse.
Keep our office running smoothly and organized.
Prepare professional correspondence and assist with financial information requests.
Create a collaborative environment for optimizing financial performance.
Provide top-notch support in Human Resources, Finance, Payroll, and more.
Attend meetings, take accurate minutes, and manage travel arrangements.
What You’ll Bring:
Associate degree with five years of related experience (or equivalent combination).
Proficiency in office administration, bookkeeping, and related equipment.
Exceptional organizational, time management, and multitasking skills.
Strong written and verbal communication abilities.
Expertise in word processing, database management, spreadsheets, PowerPoint, and ERP applications.
Professional demeanor and ability to handle confidential information with discretion.
Outstanding initiative and productivity.
JOB SUMMARY:
Under minimal supervision, this position provides administrative support for assigned area. Maintain confidentiality and ensure the office operate smoothly and efficiently at all times. Duties include: Assist with overseeing administrative budgets, requisitions, invoices, reimbursements, p-card purchases, and reconciliations. Complete assigned reports if applicable; coordinate and set up meetings, interviews, and appointments; and perform routine administrative tasks that may include Human Resources, Finance, payroll, and other college departments.
SPECIFIC DUTIES AND RESPONSIBILITIES:
Complete all administrative tasks for the Vice President of Financial Services, CFO;
Prepare and compose professional correspondence and communications.
Assist the Vice President, office staff, and other College employees with financial information requests.
Schedule appointments and meetings for the Vice President and Chief Budget Officer.
Answer incoming telephone calls, emails and walk-in inquiries from the College, campus and community while disseminating accurate answers and information on behalf of the Vice President.
Respond to telephone, fax and e-mail contacts. Handle all walk-ins whether they be visitors or employees.
Create an environment of collaborative transparency and supportive accountability that will assist with ideas to optimize actual financial performance.
Provide proactive intervention and problem resolution with students or employees who need additional assistance.
Establish and maintain a well-organized filing system.
Attend all Administrative staff, full staff, and committee meetings and take accurate minutes in all meetings.
Coordinate travel arrangements and conference registrations for the Vice President and Chief Budget Officer.
Assist with preparing financial analysis to support budget planning and decision making.
Support the Chief Budget Officer in special projects.
Complete other related duties and responsibilities as assigned.
QUALIFICATIONS, KNOWLEDGE AND SKILL REQUIREMENTS:
Associate degree; five (5) years of related administrative assistant work experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
Knowledge of office administration, bookkeeping, and related equipment.
Skill in organizing, filing, scheduling and coordinating meetings, managing time, and prioritizing tasks.
Ability to be accurate and detailed oriented, maintain confidentiality, make sound judgments, multi-task, be self-motivated, and work independently.
Demonstrated expertise in office skills such as word processing, database management, spreadsheet, power point, windows, and ERP applications.
Strong office management, interpersonal, and organizational skills.
Excellent written and verbal communications skills;
Strong initiative and productivity
Ability to compose routine correspondence, organize projects, maintain organized files, greet guests, answer telephones.
Ability to take and transcribe minutes of meetings, and similar office skill duties;
Possess outstanding time management skills and professional demeanor at all times
PHYSICAL DEMANDS:
This position classifies the physical exertion requirements as light work involving lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. Even though the weight lifted may be very little, a job is in this category when it requires a good deal of walking or standing, or when it involves sitting most of the time with some pushing and pulling of arm or leg controls. To be considered capable of performing a full or wide range of light work, you must have the ability to do substantially all of these activities. If someone can do light work, we determine that he or she can also do sedentary work, unless there are additional limiting factors such as loss of fine dexterity or inability to sit for long periods of time.
How to Apply:
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