About the job
Description
The Administrative Assistant II will be required to manage clinical, administrative and academic activities relating to the physicians within the Division of Hematology/Medical Oncology. Duties will include meeting coordination and calendar management, answering phones, coordinating patient appointments, and other day-to-day operations as required. He/she will also serve as administrative liaison with others related to purchasing, facilities and operations.
The Tisch Cancer Institute is a vital component of the Icahn School of Medicine at Mount Sinai Hospital and plays a key role in the Mount Sinai Health System, which is one of the largest health care systems in the nation. We are a National Cancer Institute (NCI)-designated center and provide a multidisciplinary approach to cancer treatments and clinical breakthroughs that may one day put an end to cancer.
Responsibilities
- Schedule MD office visits, treatment visits and procedures for patients in all computer systems or as necessary, not limiting to Cerner, EPIC and Eagle thoroughly, accurately and timely.
- Obtain authorizations and/or referrals for physician office visits, outpatient procedures, inpatient admissions and diagnostic tests prior to services rendered.
- Obtain patient records, new and establish patients from referring physicians, outside facilities etc.
- Assist in the completion and gathering of clinical information for disability and insurance related issues and forms.
- Make travel arrangements and accommodations for physicians to include air, train and hotel reservations. Prepares travel reimbursements and expense reports.
- Checks materials submitted for supervisor’s attention to ensure all relevant data, authorizations and pertinent information are included.
- Serves as a liaison with other departments or external parties as necessary to accomplish objectives and or complete projects or assignments.
- Provide administrative support to one or more physicians as related to day-to day operations. Maintains the physician’s calendar, coordinates meetings; including booking space, coordinating schedules, and confirming attendees
- Provides administrative support to the PI; assists with preparation of grants application including prepare the Financial Conflict of Interest Forms in Mount Sinai system and update the PI’s biographical sketch.
- Assist with the preparation of manuscripts and presentations: prepares tables, text and slides, performs literature searches as needed.
- Researches, locates and compiles information for reports. Assembles and categorizes figures for computation and calculations.
- Prepares statistical reports. Prepares and monitors budgets and grant allocations, and maintains accruals.
- Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships.
- Assist in the development and coordination of informational packets for participants. Transcribes and distributes minutes.
- Investigates, evaluates and resolves typical administrative or operational problems or situations affecting the work unit.
- Screen and prioritize incoming mail for needed action and follow up. Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s).
- Screen telephone calls, answer inquiries or direct caller to the appropriate individual for further information and/or resolution.
- Performs other related duties as assigned.
Qualifications
- Associates degree or equivalent combination of experience (Bachelors preferred).
- 4+ years related experience preferably in an academic (university/medical center setting)
- Required Competencies include:
- Knowledge of office and administrative practices
- Solid experience in using MC Office programs and software including Epic, Cerner, IDX
APPLY