AP Specialist

Responsibilities and Requirements

Core Duties:

• Accurately process all aspects of the accounts payable function, including obtaining necessary approvals for non-purchasing invoices and entering/coding them in SAP according to company policies and deadlines.

• Investigate and resolve discrepancies or errors prior to invoice processing.

• Communicate with vendors to address payment inquiries and resolve issues via phone and email.

• Schedule and execute weekly payment runs (check and ACH), ensuring timely disbursement of vendor payments and internal requests. Monitor early payment discounts and submit payment files to the bank.

• Support the controlling team in Germany by sharing daily banking activity and a weekly Excel summary for reconciliation purposes.

• Reconcile and post monthly American Express transactions.

• Digitally scan and attach all relevant documents to SAP transactions.

• Maintain and organize accounts payable files and manage the AP email inbox.

• Verify and enter vendor banking details into SAP, ensuring security and accuracy.

• Assist in maintaining the vendor master file, collecting required IRS forms such as W-9s and other pertinent documentation.

• Monitor the daily operating checking account, saving and routing debit and credit transactions for bookkeeping and revenue accounting purposes.

Additional Duties:

• Contribute to annual financial audit preparation.

• Assist with miscellaneous accounting tasks as needed.

• Adhere to the RWMIC Quality Manual, regulatory standards, and job-specific compliance requirements.

• Complete all required quality and compliance training on schedule.

• Perform other tasks as assigned by the Accounting Manager.

• Serve as a partial backup to the Accounts Payable Specialist II.

Qualifications:

• Associate’s degree in Accounting or Finance preferred.

• Minimum of 2 years of relevant accounting experience.

• Strong knowledge of A/P processes, policies, and regulatory compliance.

• Understanding of general ledger functions and solid bookkeeping skills.

• Exceptional attention to detail and high level of accuracy.

• Ability to manage sensitive information with confidentiality.

• Analytical mindset with strong problem-solving capabilities.

• Effective written and verbal communication skills.

• Strong time management, prioritization, and organizational abilities.

• Experience with SAP is preferred.

• Proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook.

• Comfortable working in a diverse, multicultural, and multi-generational environment.

Physical Requirements:

• Ability to sit, stand, and walk up to 8 hours per day.

• RWMIC encourages annual Hepatitis B and flu immunizations, which are offered to all employees.

• Employees are expected to follow all safety protocols and promote a safe working environment.

Work@Wolf – What We Offer:

RWMIC provides a competitive compensation package along with a robust benefits offering that includes:

• 401(k) with employer match

• Medical, dental, and vision insurance

• Company-paid life and disability insurance

• Paid time off (PTO) and parental leave

• Telecommuting and flexible scheduling options

• Tuition reimbursement

• Wellness program

• Flexible Spending Accounts (FSAs)

• Unpaid time off as needed