Associate Project Manager

JOB SUMMARY:

The Associate Project Manager (APM) works with teams to execute agency project efforts for tactics by supporting all aspects of the project life cycle from concept to delivery. The APM collaborates cross-functionally with agency departments including Account Management, Finance, Production, Creative, Editorial, Technology, Strategy, among others. Whether it’s creating timelines for projects, advising on the prioritization of active tasks, communicating

milestones and expectations to teams, routing work for feedback and approvals, or providing key administrative support, the only thing that is certain is that no day is ever the same.

ESSENTIAL FUNCTIONS:

• Project Management: Understands and contributes to agency and department processes, procedures, and workflows for assigned projects.
• Cross-Functional Collaboration: Supports and communicates with cross-functional team by tracking and sharing the process and progress of projects.
• Administration: Maintains timely, detail-oriented, and accurate approach to administrative tasks.

JOB DUTIES / RESPONSIBILITIES:

Project Management:

• Leads low-complexity, multichannel-project deliverables from concept to deployment under guidance of the brand Project Manager.
• Follows and enforces the use of internal procedures and IPGH internal tools (WorkFront, Egnyte, and Teams) for project management.
• Coordinates, prepares, and speaks to pertinent information for internal status meetings to provide updates or changes in project plans.
• Follows up with documentation from internal meetings with project progress, next steps, and deliverables to ensure project timelines are met.
• Acts as point-of-contact for project-related management and routing; accountable for accuracy, timely execution, and preparing projects.
• Coordinates with 3rd party vendors, collaborating on timelines and identifying challenges and risks to stay on schedule.
• Creates and socializes job numbers, enters project estimates, and runs/circulates various reports including financial and timesheet reports.
• Proactively escalates and suggests solutions to project-related issues to manager.

Cross-Functional Collaboration:

• Demonstrates understanding of and maintains relationships with different agency departments including: Editorial, Account, Finance, Creative, Technology, and Strategy.
• Communicates ideas and messages professionally, effectively, and across multiple mediums (e.g., verbal, written) tailored to the audience.
• Informs team members regarding start of new projects, upcoming deadlines, basic quality control, revisions, next steps.
• Proactively approaches supervisor with new ideas and suggestions for personal career growth and team efficiencies.
• Supports new business activities as needed. · Helps and supports training of junior team members. Administration
• Keeps accurate, organized files of projects past and present as per agency established protocols.
• Demonstrates detail-oriented and organized approach to daily responsibilities.
• Completes timesheets, expenses, and all other administrative duties accurately and on a timely basis.

EDUCATION:

DEGREE/DIPLOMA

• Bachelor’s

AREA OF STUDY

• Any Area of study

REQUIRED/PREFERRED

• Preferred

EXPERIENCE:

MINIMUM EXPERIENCE

• 1+ years

AREA OF EXPERTISE

• Project Management, Production or Marketing Operations/Administration, or related field. Required
• Any Experience Pharmaceutical Marketing and Advertising Preferred

KNOWLEDGE, SKILLS, & ABILITIES:

· Software:

• Proficient in Microsoft Office Suite (Outlook, Excel, Word, Teams) or equivalent platform
• Proficient with Adobe Acrobat.
• Basic knowledge of project management tools (Microsoft Project, Workfront, or equivalent) a plus but not required.
• Basic knowledge of financial management tools (e.g., SAP or equivalent) a plus but not required.

· Project management knowledge for multichannel production is a plus but not required.

· Basic organizational skills.

· Strong verbal and written communication skills.

· Basic financial aptitude.

COMPETENCIES:

• Collaboration: Works effectively in a team to build and foster a collaborative environment.
• Multitasking: Juggles and prioritizes competing tasks and deliverables.
• Problem-Solving: Shows curiosity and interest in finding the cause of problems, chooses effective solutions, and takes the necessary action to resolve them.
• Engaged/Motivated: Attentive, proactive, and shows interest in the subject.
• Attention to Detail: Self-edits work and has a sharp focus on small details.
• Communication: Shows interest in the subject; expresses ideas accurately and clearly
• Organization: Creates clear goals, identifies and finds the resources (e.g., time, people, materials) needed to achieve them, and schedules tasks so that work is completed on time.
• Interpersonal Skills: Works effectively in a team environment and builds relationships with others.

How to Apply:

APPLY