Corporate Secretary

Corporate Secretary

Downtown Toronto

Our client, a leading provider of critical administrative services to small to mid size public and private corporations, is looking to add to its team.

They are looking for a member to join its operations management team, primarily being responsible for initially providing corporate secretarial functions. In this role you will report directly to the CEO.

The focus will be on improving current processes and procedures to streamline and improve the corporate secretarial business overall and improve cost savings, productivity and revenue. In this role, the individual responsible will be implementing ways to grow the business organically through proven sales and marketing strategies.

The successful candidate will also have extensive knowledge and experience with creating policies and procedures, of keeping official records and meeting minutes, and acts as the main focal point for communication between the Board of Directors and senior management of each client company.

Duties & Responsibilities will include:

• Reviews and manages revenues and account receivables;
• Ensure that sales strategies adhere to the overall corporate development vision;
• Improves process and procedures to streamline the business functions;
• Reviews and prepares client service level agreements; Act as the final point of contact and escalation for the clients they serve, the colleagues we work with and the account executive team;
• Review operations and implement improvements to increase productivity and overall team well being.
• Hires, coaches and develops staff to perform successfully in their current roles and develops them into senior roles;
• Implements and performs job performance reviews as well as administer performance improvement plans as needed;
• Leads the design and implementation of best practices, training programs for internal staff, and internal processes and controls;
• Oversees entire book of clients.
• Maintains own book of corporate secretarial clients.
• Liaises with Board members to coordinate quarterly meetings of Board and Committees and annual general meetings of shareholders;
• Prepares agendas & supporting documentation for Board members ahead of meetings;
• Drafts Board resolutions as needed;
• Attends Board and Committee meetings and records minutes, information items, actions, directives and reports on outstanding agenda items;
• Assists in ensuring that the respective functions/Committees of the Board are understood, respected and maintained;
• Actively engages in onboarding and offboarding Directors, including organizing compliance filings for new Directors;
• Advises Directors and Senior Officers of insider reporting requirements;
• Monitors Stock Options activity and records, updates internal documents as necessary;
• Advises client companies and their staff regarding black-out periods and trading restrictions;
• Maintains the company’s corporate governance materials, including all articles/by-laws, minute books, mandates, charters and corporate policies, and associated approval processes, particularly in accordance with applicable regulatory guidance;
• Acts as the corporate records liaison for Officers and Directors;
• Advises on good corporate governance practices;
• Other duties as assigned

Qualifications:

• Post–secondary education in Corporate Secretarial Practice, Business Law, Paralegal or a relevant field;
• Ten (10 years of related work experience as Corporate Secretary, or Legal Counsel within a mining, law firm or related business;
• Prior experience with managing a team of professionals, preferably in corporate services;
• Prior experience in developing and implementing sales strategies with proven record of increased sales;
• Proficient with MS Office Suite (Word, Excel, Acrobat) and meetings software;Working knowledge of corporate and securities law;
• Knowledge of SEDAR, TSX, TSX-V, CSE, OTC, EDGAR and SEDI;
• Knowledge of Corporate Actions and Proxy/Transfer Agent experience;
• Excellent written and verbal communication skills with the ability to effectively communicate across all levels within, as well as outside the organization;
• Excellent attention to detail and time management skills;
• Ability to multi-task in a fast-paced environment to manage competing priorities;
• Strong organizational skills and ability to take initiative;
• Flexibility to work outside regular hours as required; and
• Availability to attend all client board meetings in person or by teleconference when required.

How to Apply: