Events Coordinator

The Lincoln Institute of Land Policy is looking for an Events Coordinator to join the Events team. As a member of the team, you will oversee the planning and execution of Lincoln Institute events through active collaboration with others for seamless experiences to propel our Institutional goals forward. The Events team seeks to support our colleagues promptly, creatively and effectively so that they can execute their programmatic subject-matter-expertise work with maximum impact.

About The Lincoln Institute Of Land Policy

The Lincoln Institute of Land Policy seeks to improve quality of life through the effective use, taxation, and stewardship of land. A nonprofit private operating foundation whose origins date to 1946, the Lincoln Institute researches and recommends creative approaches to land as a solution to economic, social, and environmental challenges. Through education, training, publications, and events, we integrate theory and practice to inform public policy decisions worldwide. With locations in Cambridge, Massachusetts, Washington, DC, Phoenix, and Beijing, we organize our work in seven major areas: Planning and Urban Form, Valuation and Taxation, International and Institute-Wide Initiatives, Latin America and the Caribbean, People’s Republic of China, The Babbitt Center for Land and Water Policy, Center for Geospatial Solutions, and the Center for Community Investment.

This position will require in-person office presence, non-standard business hours, such as working nights and weekends based upon when the event schedule. Also, occasional domestic travel may be required.

What You’ll Do: Event Logistics Management

• Active participation with Program and Event staff to develop and execute internal and external events for the Lincoln Institute, including virtual and in-person activities with sponsoring programs and others. Such as:
  • Ensure all events are of high quality and positively reflect the Lincoln Institute brand (i.e., conferences, workshops, webinars, and courses)
  • Research, negotiate and process vendor contracts and invoices (e.g., hotel, restaurant, etc.)
  • Manage registration of participants and speakers, and coordinate travel arrangements, as needed
  • Work with program and communications colleagues on event marketing and strategy
  • Manage on-site logistics, including venue selection, catering, and day-of event operations in coordination with operations staff (e.g., IT, Facilities)
  • Oversee event setup, cleanup, and post-event tasks
  • Serve as a reliable point of contact for program staff, co-organizers, participants, and speakers
  • Conduct post-event evaluation to determine efficacy, successes, and areas for improvement
• Focus on supporting in-person events, including both events organized by the Lincoln Institute activities and external rentals
• Create and process travel policy contracts
• Facilitate data connections and collection among systems including Salesforce and Formstack for reporting purposes
• Stay current with event management trends and best practices, particularly event technology
• Provide other event help as directed

What You’ll Do: Facilities and Office Support

• Assist Associate Director of Facilities with office-related tasks such as:
  • Maintain inventory of office and kitchen supplies,
  • Serve as point of contact for office facility matters,
  • Schedule and meet vendors/contractors on site, as needed
  • Various mail-related actions (e.g., Receiving and shipping packages, collecting and distributing mail, scheduling FedEx/UPS, etc.)
    

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