Company Overview
Career Group is a widely recognized name in corporate and administrative recruitment. Our high-profile clients rely on us for our intuitive, organic approach, and for our strategic guidance throughout the hiring process. When you work with a Career Group recruiter, you gain a strategic career advisor or hiring partner for life. Career Group Companies is certified as a National Women Owned Business by the WBENC.
About the job
An established, highly prestigious, and successful luxury goods company is seeking a bright and motivated Executive Assistant to support one of their C-level executives in their growing Corte Madera office. The ideal candidate will possess skills in core executive tasks such as travel coordination and arrangements, schedule organization, calendar management and prioritization, expense reports, and more. This is a highly visible role requiring professional communication, strategic support, and the ability to multi-task. If you thrive in a collaborative team and are looking for a place to flex your administrative skills, we would love to hear from you!
***This is an onsite role located in Corte Madera.
What you’ll do:
- Ensure that the executive’s calendar, meetings, and documents are properly organized and prioritized
- Coordinate logistics for various fast-paced meetings, conferences, and other events, collaborating with other administrators to ensure smooth operations
- Manage the expense reports of executive, confirming compliance and accurately recording items
- Arrange travel via ground/air on a domestic and international basis, coordinating various elements to adhere to travel policies and maintain comfortability for the executive
- Collaborate with administrative team to arrange events such as team lunches and birthday celebrations
- Work diligently to maintain confidentiality while operating as a liaison between the executive and internal actors
What you’ll bring:
- A Bachelor’s degree is preferred
- Experience with directly supporting high-level or c-suite executives is preferred
- 5-8 years of prior executive assistance experience
- Excellent organizational and strategic support skills
- Outstanding written and oral communication skills
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