Overview
Bring Top Talent With Your Company With Russell Tobin Headquartered in New York City with offices throughout the United States, United Kingdom, Ireland, The Netherlands, Brazil, Canada, India, and Singapore, Russell Tobin—a division of Pride Global—offers total staffing and recruitment solutions across a wide range of industries. Our team of highly skilled recruiters, sourcers, and subject-matter experts understand exactly how to find world-class candidates that will fit your company’s precise needs. Whether you need skilled professionals ready to deliver results in complex sectors such as banking or technology, or you’re looking to build out your own staffing efforts with a recruiter-for-recruiters (R4R) model, Russell Tobin can make the connections. Our Bespoke Approach to Connecting Talent With Companies When an organization comes on board as a client, Russell Tobin takes the time to understand the company from the inside out. We work directly with you and your leadership team to create an end-to-end solution capable of handling the full recruitment lifecycle, tailored to your company’s needs and culture. After gathering the critical data we need to seek exactly the right candidates for your hiring strategy, our recruiters take over, using their deep understanding of your industry to build out talent pools and discover game-changing new hires.
Are you looking for an exciting opportunity to support high-level executives in a fast-paced, creative environment? We are seeking an Executive Assistant to work out of our vibrant New York office, offering the chance to work closely with the CEO, Partner, and the Director of Operations. This is a unique role where you’ll be at the heart of an innovative agency, contributing to various departments and collaborating across four global locations.
What You’ll Do:
- Calendar and Travel Management: Be the right-hand to our CEO and Partner by managing their daily schedules, travel arrangements, and ensuring everything runs smoothly.
- Event Coordination: Take charge of organizing meetings, coordinating with multiple departments, and ensuring all logistics are covered, including catering and venue arrangements.
- Global Coordination: Help maintain the agency’s global activity calendar across our offices in NYC, London, Paris, and California.
- Financial and Budget Support: Manage expense reports, coordinate travel bookings, and assist in managing budgets for media relations events, all in alignment with finance protocols.
- Communication: Act as a central hub for internal communications, training new employees, and liaising between departments and offices to ensure seamless operations.
- General Administration: Maintain important organizational documents, manage subscriptions, and help out with office projects when needed.
Who You Are:
- Experience: A Bachelor’s degree and a minimum of 5 years supporting senior-level executives with administrative duties.
- Industry Knowledge: A passion for the fashion and lifestyle industries, with an understanding of current trends and industry news.
- Proactive and Detail-Oriented: Able to manage multiple tasks with precision, think ahead, and anticipate the needs of the team.
- Skilled Communicator: Strong verbal and written communication skills are a must—clear, concise, and confident.
- Tech-Savvy: Proficient in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint), Adobe, and collaboration tools like SharePoint.
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