Company Overview
Meet Ultimate Staffing: Ultimate Staffing Services, a business line of Roth Staffing Companies, specializes in delivering temporary, temporary-to-hire, and direct hire services for administrative, HR, customer service, marketing, manufacturing and production. Additionally, Ultimate Staffing offers workforce solutions for larger users of contingent labor including: ▪ On-Premise ▪ Recruitment Process Outsourcing (RPO) ▪ Managed Service Provider (MSP) ▪ Vendor Management System (VMS) ▪ SOW, 1099 and Payroll Management
About the job
Seeking someone who can interview asap and start mid-December! In this role, you will provide high-level administrative support to the Managing Director and VP of Sales, as well as other members of the Leadership Team during meetings and events.
- Organize and manage logistics for travel, dining, lodging, events, meetings, and conferences.
- Serve as a liaison between executive leadership, staff, external clients, and the public.
- Draft, edit, and review communications, reports, and meeting notes.
- Maintain spreadsheets, process expenses, and support financial reporting.
- Coordinate special projects, process improvements, and content development.
- Build professional relationships with key stakeholders locally and internationally.
- Manage multiple priorities and deadlines using strong time management and judgment.
- Research and analyze business data to create reports and presentations.
- Lead event planning and execution.
Requirements:
- Minimum of 1-2 years’ experience providing executive administrative support.
- Experience supporting multiple executives simultaneously is highly preferred
- Exceptional time management, organization, and multitasking skills with the ability to prioritize and meet deadlines under tight timelines.
- Strong communication and interpersonal skills, with proficiency in Microsoft Office Suite and the ability to handle confidential information.
- Must be able to interview asap and start mid-December!!
Additional Info:
- Pay: $32-42/hr
- Schedule: 8am – 4:30 pm M-F
- Location: Mainly onsite; will consider offering 1 day a week working from home after training
- Type: Temporary to start for 60 – 90 days while they re-assess their needs long-term & update the job description. They don’t want to rush the permanent hire and need someone on a temporary basis to fill in and support the executives over the next few months.
- This temporary hire would get to interview & be considered for the permanent position when they start the hiring process in the new year.
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