Job Overview: The Executive Assistant to the CEO will provide high-level administrative support, ensuring the CEO’s schedule runs smoothly and efficiently. This role requires exceptional organizational skills, a proactive approach, and the ability to handle sensitive information with discretion.
Key Responsibilities:
- Calendar Management:
- Manage and prioritize the CEO’s calendar, scheduling meetings, appointments, and travel arrangements.
- Ensure that the CEO is prepared for meetings with all necessary materials and information.
- Communication:
- Serve as the primary point of contact for internal and external communications for the CEO.
- Draft and edit correspondence, reports, and presentations on behalf of the CEO.
- Meeting Coordination:
- Organize and coordinate meetings, including logistics, agendas, and follow-up on action items.
- Take minutes during meetings and ensure timely distribution.
- Project Support:
- Assist in managing special projects and initiatives as directed by the CEO.
- Conduct research and prepare briefing materials as needed.
- Confidentiality and Discretion:
- Handle sensitive information with the utmost confidentiality and professionalism.
- Maintain a high level of integrity in all interactions and communications.
- Office Management:
- Oversee office operations and coordinate with other administrative staff to ensure smooth workflow.
- Manage office supplies and equipment as needed.
Qualifications:
- Bachelor’s or Associates degree preferred.
- 5+ years of experience as an executive assistant or in a similar administrative role, preferably supporting C-level executives.
- Exceptional organizational and multitasking skills.
- Strong written and verbal communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
- Ability to work independently and manage competing priorities effectively.