Finance Administrator

About the Role

We are looking for a highly organised and experienced Finance Administrator to join our team on a part-time basis. This flexible, one-day-a-week role is perfect for someone with a solid background in payroll, bookkeeping, and financial compliance who thrives on accuracy and independence.

Key Responsibilities

Payroll Administration

• Process monthly payroll for a small team (currently 9 employees)

• Maintain accurate payroll records for starters, leavers, and changes

• Calculate wages, statutory pay (SSP, SMP), deductions, and holiday pay

• Submit RTI reports to HMRC

• Manage auto-enrolment and pensions

• Distribute payslips and annual P60s

• Resolve payroll-related queries

• Process team sales commissions

• Track employee leave balances

Financial Transactions & Bookkeeping

• Record daily financial activity including sales, receipts, and payments

• Handle invoicing, accounts payable and receivable

• Reconcile bank and credit card statements

• Prepare and process supplier and expense payments

• Maintain the general ledger

Reporting & Compliance

• Support monthly financial reports and management accounts

• Submit VAT returns in line with Making Tax Digital

• Maintain audit-ready financial documentation

• Ensure full HMRC compliance

Client Billing & Debt Collection

• Send invoices based on hourly rates, milestones, or retainers

• Monitor unpaid invoices and follow up by phone, email, or letter

• Submit small claims via MCOL where necessary

• Set up and manage payment plans

• Maintain logs of collections and legal processes

Additional Duties

• Assist in budgeting and forecasting

• Liaise with accountants, auditors, and tax advisers

• Track annual payment renewals and notify the relevant team

• Handle confidential data with discretion and compliance

Requirements

• Proven experience in finance administration, payroll, and bookkeeping

• Strong understanding of HMRC rules and UK tax compliance

• Proficiency in Microsoft Excel and accounting software (e.g., Xero, QuickBooks)

• High attention to detail and problem-solving skills

• Excellent communication and organisation

• Commitment to confidentiality and data protection

To Apply

Submit your CV and a brief cover note via Indeed. Applications are reviewed on a rolling basis, so apply early to avoid missing out.

Application Question: Why should we hire you?