Company Overview
We are looking for a Global Event Specialist to join our team. In this role, you will collaborate with the Global Events Team and our business stakeholders to plan, coordinate, and execute a variety of domestic and international high-impact events that not only align with our business objectives, but also enhance our brand visibility and generate meaningful growth and sales opportunities. Through innovative strategies, creative excellence, and meticulous execution, you will manage all aspects of event logistics, from ordering show services to resolving on-site issues, and ensure that all exhibit materials align with Wiley’s brand guidelines. Additionally, you will develop comprehensive pre- and post-event reports, oversee event budgets, and support virtual event execution.
How you will make an impact:
- Collaborate with our business stakeholder teams in planning, coordinating, and executing approximately 50-70 domestic and some international conferences annually. Ensuring that every event is aligned with key business objectives.
- Communicate regularly with our business stakeholders during the planning process to give detailed status updates and keep the event planning on track with deliverables.
- Logistics and project management: order and manage all show services, including compiling booklists, shipping orders, equipment orders, and packaging orders for trade shows.
- Lead Management: Facilitate leads process and management for events.
- Plan and manage on-site events such as focus groups, board meetings, booth events, and parties, including sourcing venues, negotiating contracts, and organizing logistics.
- Manage prompt card payment and/or processing of invoices through Wiley’s e-procure system (training provided); Provide detailed expense accounting during conference planning and the annual budgeting process and contribute to overall expense reporting.
- Research annual show schedules, update event information, and ensure timely contracting of shows.
- Coordinate onsite activities with contract staff for the installation, dismantling, shipping, and storage of tradeshow assets and collateral.
- Develop and implement pre- and post-event reports, including qualitative and quantitative data collection and follow-up with exhibit staff to identify strengths and opportunities for future events.
Other Responsibilities:
- Perform other job-related duties as assigned
- Support Director of Event Operations with the planning, logistics and staffing for the 2 Book Fairs, which are key industry events for the Wiley brand (London Book Fair in March, Frankfurt Book Fair in October)
- Assist with the UK loan technology (stored in Oxford) with regular software updates, upkeeping of instructions and inventory checks.
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