About the Company
SmartSimple, Foundant Technologies, & GivingData empower mission-driven organizations to manage data, workflows, and impact. With a recent merger, the combined organization provides innovative software solutions for nonprofits, community foundations, corporations, and governments. The company fosters a remote-first, collaborative, and globally connected work environment, with headquarters in Bozeman (MT), Toronto (Canada), and Dublin (Ireland).
Role Overview
As a Payroll Specialist, you’ll ensure accurate, timely payroll and benefits processing for 350+ employees across the U.S., Canada, Ireland, UK, and other jurisdictions. You will maintain compliance with local tax regulations, support payroll reporting, and optimize processes using Rippling payroll systems and EOR models.
Key Responsibilities
Payroll Processing & Operations:
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Process payroll for all jurisdictions using Rippling US Payroll, Global Payroll, and EOR models
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Coordinate payroll setup for new hires and manage off-cycle payroll, bonuses, commissions, and adjustments
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Reconcile payroll transactions and resolve discrepancies
Tax Compliance & Year-End Processing:
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Monitor automated tax calculations and filings; review year-end tax documents (W-2, T4, P60)
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Maintain compliance with federal, state/provincial, and international regulations
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Maintain audit-ready payroll documentation and support compliance audits
Benefits Administration & Reconciliation:
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Process benefit enrollment changes, life events, and terminations
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Reconcile benefit deductions and ensure accurate pre/post-tax calculations
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Administer retirement contributions (401K, employer match, true-ups)
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Support annual benefits audits (e.g., 401K and 5500 filings)
Reporting & Process Improvement:
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Prepare payroll reports for Finance, HR, and leadership
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Assist with month-end close and GL reconciliation
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Develop standard operating procedures for payroll operations
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Identify automation opportunities and process improvements
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Respond to employee payroll inquiries
Required Qualifications
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5+ years of payroll processing experience; 2+ years managing multi-country payroll
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Expertise in US payroll regulations; working knowledge of Canadian, Irish, and UK payroll
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Experience with cloud-based payroll systems (Rippling highly preferred)
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Strong knowledge of payroll accounting, tax compliance, and statutory reporting
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CPP (Certified Payroll Professional) or equivalent preferred
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Experience with M&A payroll integration and EOR models preferred
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Legally eligible to work in the U.S. or Canada
Team & Work Style
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Adaptive Achievement: Detail-oriented, delivers efficiently with high quality
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Productive Collaboration: Supports process improvements, documents best practices, communicates clearly
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Service Orientation: Adjusts communication for diverse audiences and technical levels
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Business Insight: Shares valuable information to improve team effectiveness
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Active Learning: Proactively updates knowledge to support colleagues and processes
Why You’ll Love Working Here
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Competitive salary and benefits, including tuition and lifestyle reimbursements
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Flexible PTO and remote-first work environment
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Opportunities for professional development and internal mobility
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Empowerment to work creatively and independently
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Recognition-focused culture celebrating employee achievements
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Contribution to mission-driven organizations with real-world impact
Equal Opportunity Statement
SmartSimple, Foundant & GivingData are equal opportunity employers and welcome applications from all qualified candidates, regardless of race, color, citizenship, religion, sex, gender identity, sexual orientation, age, disability, Indigenous status, or other protected characteristics. Accommodations are available throughout the recruitment process upon request.