HR / Compliance Officer

Job Summary

Under the direction of the CEO, the HR Compliance Officer plays a key role in managing AADAP’s human resources functions and ensuring compliance with agency contracts. This position oversees day-to-day HR operations and serves as the primary point of contact for contract compliance. The role requires a deep understanding of current HR laws and regulations, as well as alignment with AADAP’s mission. The HR Compliance Officer will also coordinate closely with the Administrative Director.

Key Responsibilities

1. Human Resources Operations (30%)

• Supervise responses related to employee leaves, claims, investigations, and complaints.

• Oversee the agency’s HR consultant and leave administration.

• Serve as the agency’s Complaint Officer, ADA Officer, and Equal Opportunity Officer.

• Manage HR MIS systems and ensure timely compliance with required filings (e.g., Cal/OSHA, 1095s, W-9s).

• Support the development and revision of personnel policies to align with changing laws and internal standards.

• Provide oversight in HR risk management and contribute to strategic planning.

• Assist in recruiting staff, interns, and volunteers across the agency.

• Ensure job descriptions comply with HR regulations and maintain consistency across departments.

• Design and implement staff training and development programs based on organizational needs.

• Develop and maintain HR, compliance, and training-related policies and procedures.

• Negotiate and manage employee benefits (health, dental, STD, LTD, workers’ comp, senior plans).

• Stay up to date on evolving HR regulations.

• Lead the Culturally and Linguistically Appropriate Services (CLAS) Committee.

2. Administrative Operations and Compliance Oversight (30%)

• Review contracts and funding agreements for compliance alignment.

• Respond to audits and implement corrective action plans as needed.

• Plan and execute processes for contract compliance.

• Manage agency-wide personnel records.

• Procure and negotiate agency-wide insurance policies that meet contractual and operational requirements.

• Maintain the Administrative Unit Manual related to HR and CARF operations.

• Serve as liaison with employment attorneys.

• Act as Agency Compliance Officer and ADA Disability Officer.

• Address community inquiries and support fundraising and marketing initiatives.

• Respond to complaints received via the agency’s 1-800 line or email.

3. Health & Safety Program Development (5%)

• Support the implementation and oversight of the agency’s Injury and Illness Prevention Plan (IIPP).

• Oversee health and safety inspections and ensure facilities meet all regulatory standards.

• Maintain and analyze health and safety data.

• Lead the agency’s accident prevention initiatives.

4. Administrative Budget Oversight (10%)

• Manage budgets related to insurance, benefits, HR consultants, and administrative costs.

• Monitor administrative expenditures and provide cost analysis and recommendations.

• Ensure fair purchasing practices and maintain proper documentation.

• Oversee petty cash for administrative use.

Qualifications

Education & Experience

• Bachelor’s degree in business, human resources, or related field (or equivalent experience).

• At least three (3) years of experience in HR, compliance, or related field.

• Valid California Driver’s License, proof of insurance, and reliable transportation.

• Demonstrated ability to work with diverse populations.

Preferred Qualifications

• Bilingual or bicultural proficiency in any LA County threshold language (e.g., Spanish, Korean, Tagalog, Vietnamese, etc.).

• In-depth knowledge of HR law and labor regulations.

• Management experience in nonprofit or public sector organizations.

Skills & Competencies

• Strong computer literacy, including Microsoft Office Suite and spreadsheet tools.

• Effective technical writing and communication skills.

• Ability to interact professionally with individuals at all organizational levels.

• Demonstrated cultural competence and awareness of diverse backgrounds and identities.

General Requirements

• Must be a U.S. citizen or permanent resident; proof of work eligibility required.

• Minimum of three years of continuous recovery or drug-free lifestyle (if applicable).

• Professional demeanor and strong interpersonal skills.

Physical Requirements

This is a moderate-duty position that involves frequent standing, walking, bending, lifting (10–25 lbs frequently, up to 25+ lbs occasionally), and climbing stairs or ladders. The role may also involve organizing and moving supplies.

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