Human Resources Manager

Primary Responsibilities

Payroll Administration

• Accurately process, review, and approve payroll across multiple business entities.

• Maintain up-to-date employee records, including onboarding, offboarding, departmental changes, and compensation updates.

• Oversee timekeeping adjustments and PTO entries for all staff.

• Update and deposit employee 401(k) contributions on a weekly basis.

• Administer wage garnishments and ensure compliance.

• Generate, review, and store payroll reports following each payroll cycle.

• Collaborate with the Finance team on Nexus setup and ensure compliance with multi-state payroll regulations.

Benefits Administration

• Oversee the administration of health, dental, vision, disability, and retirement benefits.

• Conduct quarterly benefits enrollment sessions and provide ongoing education to employees.

• Maintain and update quarterly vesting hours for 401(k) participants.

• Complete required annual reporting (e.g., 5500 Census) and ensure timely submissions per regulatory and SLA requirements.

• Manage benefit changes related to life events, new hires, and terminations.

Employee Onboarding & Offboarding

• Manage the full onboarding lifecycle including background checks, new hire documentation, and orientation.

• Ensure timely and compliant completion of I-9 forms and E-Verify processes.

• Coordinate system access, initial training, and onboarding logistics.

• Oversee offboarding processes such as exit interviews, benefits transitions, and final payroll.

Compliance & Records Management

• Ensure adherence to all federal, state, and local employment laws including FMLA, ADA, and OSHA.

• Respond to unemployment claims and represent the company in hearings as needed.

• Maintain organized and confidential personnel files including I-9 forms and disciplinary records.

• Support OSHA compliance and manage workers’ compensation cases.

• Lead timely completion of ACA reporting, I-9 audits, and other mandated filings.

Employee Relations & Performance Management

• Address and resolve employee relations issues with discretion and professionalism.

• Guide disciplinary actions, conflict resolution, and employee coaching efforts.

• Administer the annual performance review and evaluation process.

• Provide interpretation and support regarding HR policies for managers and staff.

Policy Development & HR Program Oversight

• Develop and maintain HR policies and procedures that align with organizational goals and compliance standards.

• Ensure effective company-wide communication and understanding of policies.

• Review and update policies regularly to maintain relevance and legal compliance.

HR Systems & SharePoint Management

• Manage HR-related content and documentation on the SharePoint platform.

• Ensure all forms, policies, and training materials are current and accessible.

• Partner with IT and leadership to improve SharePoint functionality and user experience.

Leadership & Team Oversight

• Supervise and mentor the HR Generalist, providing direction, feedback, and development opportunities.

• Delegate tasks to support efficient HR operations across various entities.

• Cultivate a positive, compliant, and service-focused HR environment.

• Contribute to strategic HR planning and support continuous improvement initiatives.

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Required Knowledge

• Bachelor’s degree in Human Resources, Business Administration, or related discipline.

• Minimum of 5 years of progressive HR experience with a focus on payroll and benefits across multiple entities.

• At least 3 years of supervisory or mentorship experience in an HR capacity.

• Proficient in payroll and HRIS systems, preferably Paychex, along with timekeeping tools.

• Solid understanding of federal and multi-state employment and labor laws.

• HR certifications such as PHR, SPHR, SHRM-CP, or SHRM-SCP preferred.

• Industry experience in construction, manufacturing, or similar environments is highly desirable.

• Working knowledge of SharePoint administration is a plus.

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Skills & Abilities

• Strong interpersonal and customer service skills with a people-first approach.

• In-depth understanding of employment law and HR best practices.

• High level of discretion in managing confidential and sensitive information.

• Excellent organizational, verbal, and written communication skills.

• Analytical mindset with strong problem-solving abilities.

• Ability to manage multiple priorities and work independently with minimal supervision.

• Skilled at building relationships and collaborating with hiring managers and leadership.

• Comprehensive understanding of organizational structures, compensation systems, and HR frameworks.

• Proficient in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams, etc.).

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