About the Role
We’re looking for a Remote Data Entry & Inventory Specialist to ensure accurate and timely recording of inbound material data. In this role, you’ll validate shipments, reconcile documents, and collaborate with Receiving, Purchasing, and Accounts Payable to keep our inventory records up to date and error-free.
Key Responsibilities
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Enter receipts for raw materials, parts, and components into the ERP system.
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Validate quantities, lot/serial numbers, item codes, and flag discrepancies.
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Match packing slips and bills of lading to purchase orders; attach supporting documents.
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Maintain status notes for partial or short shipments.
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Coordinate with Receiving on damaged, overage, or shortage reports; initiate RTVs as needed.
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Communicate with suppliers and Purchasing to resolve mismatches in pricing, UOM, or items.
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Generate daily and weekly accuracy reports for Receiving and Inventory Control.
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Support Accounts Payable with three-way match issues (PO/receipt/invoice).
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Follow standard operating procedures (SOPs) and maintain data quality standards.
Requirements
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0–2 years of experience in data entry, inventory, or AP/receiving support.
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ERP experience (NetSuite, SAP, Oracle, Infor, or similar).
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Strong typing and data entry accuracy with keen attention to detail.
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Proficiency in Excel/Google Sheets (filters, sorting, lookups).
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Strong written and verbal communication; ability to collaborate across teams.
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High school diploma or equivalent.
Desired Skills
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PO/receipt data entry and three-way match support.
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SKU, item code, and unit of measure validation.
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ASN/packing slip reconciliation and variance resolution.
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ERP transaction processing and documentation control.
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Vendor and cross-team communication.
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Understanding of basic inventory concepts (FIFO, lot/serial).
Benefits
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Medical, dental, and vision insurance.
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401(k) with employer contribution.
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Paid time off and holidays.
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Training and growth opportunities.