About the Role:
The Office Assistant plays a vital role in maintaining a well-organized and efficient office environment. This position provides comprehensive administrative support to multiple departments by managing communications, handling clerical tasks, organizing supplies, and coordinating meetings. By supporting daily operations, the Office Assistant helps ensure that all staff can focus on their primary responsibilities without administrative disruption.
Key Responsibilities:
-
Manage incoming calls, emails, and communications; direct them to appropriate personnel
-
Greet and assist visitors, ensuring a professional reception experience
-
Organize and maintain both digital and physical filing systems
-
Schedule meetings and appointments, book rooms, and prepare materials
-
Maintain office supply inventory and place orders as needed
-
Assist with data entry, report preparation, and document management
-
Help coordinate internal communications and announcements
-
Monitor and maintain office equipment; liaise with vendors for repairs
Minimum Qualifications:
-
High school diploma or equivalent
-
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
-
Excellent organizational and time management skills
-
Strong verbal and written communication abilities
-
Ability to multitask and prioritize effectively in a fast-paced environment
Preferred Qualifications:
-
Previous administrative or office support experience
-
Familiarity with office management tools/software
-
Basic knowledge of bookkeeping or invoicing procedures
-
Customer service experience
-
Ability to work both independently and collaboratively
Key Skills:
-
Microsoft Office proficiency
-
Strong organizational and multitasking skills
-
Effective written and verbal communication
-
Time management under pressure
-
Familiarity with office technology and basic accounting tools
APPLY