Overview:
We are seeking a motivated and detail-oriented Office Assistant to join our dynamic team. The ideal candidate will play a crucial role in supporting daily administrative operations, ensuring efficient office functionality, and providing exceptional customer support. This position requires strong clerical skills, effective time management, and the ability to work collaboratively in a fast-paced environment.
Duties:
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Perform general clerical tasks such as filing, data entry, and maintaining organized records
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Manage calendars and schedule appointments, ensuring effective time management for team members
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Provide customer support by answering inquiries and directing calls to appropriate personnel
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Assist with proofreading documents to ensure accuracy and professionalism in all communications
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Support administrative tasks for various departments, including project coordination
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Maintain office supplies inventory and place orders as needed
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Act as a personal assistant to attorneys, handling confidential information discreetly
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Use bilingual skills (if applicable) to assist diverse clientele and enhance office communication
Requirements:
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Proven experience in clerical or administrative roles is preferred
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Strong time management skills and ability to prioritize
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Proficient typing and attention to detail for data entry
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Experience as a receptionist or customer-facing role is a plus
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Friendly, professional demeanor with excellent customer service skills
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Familiarity with scheduling software and calendar management tools
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Bilingual abilities preferred, but not required
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Strong proofreading skills for accurate documentation
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