Job Summary
We are looking for a highly organized and self-motivated Office Manager to support the daily operations of our Construction and Property Management office. This part-time role is crucial to keeping projects on schedule, maintaining accurate records, and ensuring smooth communication with clients, subcontractors, vendors, and tenants. If you’re proactive, detail-oriented, and thrive in a fast-paced setting, we want to hear from you!
Key Responsibilities
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Maintain organized project documentation, files, and schedules
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Answer phone calls and manage correspondence with clients, tenants, vendors, and team members
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Prepare and process contracts, submittals, change orders, and AIA payment applications
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Assist in obtaining quotes, creating purchase orders, and sourcing materials/equipment
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Create estimates and invoices using QuickBooks
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Provide support for Accounts Receivable (AR) and Accounts Payable (AP)
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Reorganize and maintain office filing systems and operational workflows
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Assist with tasks related to the small landscaping and property management business
Required Skills & Qualifications
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Prior construction office experience is required
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Familiarity with QuickBooks, AIA documentation, and general office software
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Excellent organizational and time management skills
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Ability to work independently without supervision
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Strong phone and communication etiquette
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Flexibility to adapt to seasonal workload changes (some weeks may be full-time)
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Must be proactive, ambitious, and capable of re-organizing an under-structured office
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