Project Administrator

WE’RE HIRING

Position title: PA001 – Project Administrator

Working Status: On Site

Contract: 1 Year

Location: Head Office – Fredericton

Hours: 40 Hours per week

 

General Functions

The Project Administrator acts on behalf of NB Power and primarily supports the administrative duties within a project team in the execution of the project activities. The day-to-day role may include tasks such scheduling meetings, organizing events, maintaining issue logs and risk registers, follow ups, taking meeting minutes, reporting and documentation management. The Project Administrator also provides administrative support and coordination for projects and executes work based on priorities set by the Project Manager or delegate and meets deadlines while preserving the high level of accuracy.

 

Job Tasks and Responsibilities

· Supports Project Manager in administrative tasks for the project.

· Manages Project Repository, project documentation and information requests.

· Coordinates key project meetings, ensuring agendas and minutes are managed and stored on project site.

· Supports PM and project team in regular reviews, reporting and publishing of updates to the team and organization.

· Coordinates onboarding of new team members.

· Ad hoc duties, as required.

 

Mandatory Requirements

· A minimum of two (2) years’ experience in project environments and administration experience.

 

Education and Experience Preferences

· Experience in excess of two (2) years’ experience in project environments and administration experience.

· A high degree of computer literacy including advanced knowledge of the MS Office Suite – especially MS Excel and Word.

· A College diploma or equivalent experience.

· Project environment experience.

· A high degree of computer literacy including advanced knowledge of the MS Office Suite – especially MS Excel and Word.

 

Key Competencies Preferences

· Ability to work well with people – being dependable, proactive, and working efficiently.

· Solid organization and time-management skills.

 

Scope Of Work

The Saint John Corridor project and the NB/NS Interprovincial Transmission Line Project are 2 new major transmission line projects. The SJ Corridor project consists of the addition of a new power transformer and associated P&C work at the Coleson Cove Terminal, a new 32 km double circuit 138 kV transmission line and a new 4.5 km single circuit transmission line. The NB/NS Interprovincial Transmission line project consist of upgrades and associated P&C work to the Salisbury and Memramcook Terminals and a new 65 km single circuit 345 kV line going from Salisbury to the NS boarder.

 

The Real Estate group and the Environment group require a Project Administrator to perform the following tasks:

· Assisting in the preparation of letters, reports, mailouts, etc.

· Creating land documentation for land acquisition.

· Administering the project database – Data entry/maintaining data base.

· Issuing reports from database to support project requirements.

· Ordering office supplies.

· Answering the Project phone line and tracking outstanding actions.

· Booking conference rooms, scheduling meetings and taking accurate minutes of meetings.

· Photocopying, printing out documents on behalf of other colleagues

· Reconciling visa statements.

· Uploading documents to SharePoint sites.

· Assigning filing numbers to hardcopy files as per Records Management Policy.

· Researching the web and obtaining materials to support the development of Project documents.

· Preparing PowerPoint presentations.

 

Preference will be given to candidates with

· Bilingual in French and English.

· Experience with data management (Preferably Stake Tracker or other property management database)

· Previous experience in Real Estate would be an asset.

· Strong computer skill (Microsoft)

· Commissioner of Oaths would be an asset.

How to Apply

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