Project Coordinator (Electrical)

Role: Responsible for coordinating Electrical Division project plans and progress to achieve project goals objectives, to ensure the Division delivers its services and results as per agreed upon performance expectations /standards. Utilize project management systems to monitor project progress and budgets. Responsible for providing administrative support to project managers.

Responsibilities/Duties:

• Support established project objectives: Analyze project proposals, collaborate with senior management re expected service deliverables/results/outcomes
• Coordinates approved project plans – scheduling, time frame to completion, funding and staffing
• Support project staff. Assist with project management activities
• Calculate charges, and generate invoices and statements to bill customers on an accurate and timely basis
• Maintain relationships with client groups, suppliers, workers and vendors.
• Coordinate work packages, scheduling and work plan interfaces with vendors.
• Perform data entry of Requests for Information (RFIs), Requests for Quotations (RFQs), Change Notice Submittals and follow-ups.
• Collect, review and submit weekly timesheets;
• Conduct purchase order entry.
• Prepare tender quotations and ensure they are submitted on time.
• Assist with pricing of time and material projects.
• Prepare and submit Operating and Materials manuals, warranties and inspection certificates.
• Prepare and submit statutory declarations for the accounting department.
• Prepare and communicate material picks from Warehouse personnel
• Prepares project status reports: Collects, analyzes, summarizes information and trends.
• Print drawings for tender quotations, foreman copies and as-built documentation
• Perform general administrative duties as required by Electrical Services Management.
• Perform all regular duties with varying flexible hours.
• Maintains project staff job results
• Maintains project database
• Maintain project documentation through document management system.
• Develops information requirements, designs information systems
• Establishes and enforces industry standard project management procedures and protocols

Occupational Requirements:

• 4-6 years of project coordination experience
• Diploma or Degree in, Business Administration, or Project management
• PMP Certification is an asset
• Experience working in a fast-paced and dynamic Construction and related environments
• Experience scheduling resources and other team members
• Proven experience preparing work orders and scope of work communications
• Experience preparing and submitting reports in a timely and accurate basis
• Strong electrical and construction background and experience
• Great understanding and working knowledge of Project Management methodologies
• Proficient in the use of Microsoft Office; specific to Outlook, Word, Excel
• Knowledge of asset management including inventory tracking and reporting
• Ability to prepare invoices, monthly billings, purchase orders and other accounting documentation
• Excellent communication skills through the utilization of email, phone and face to face

How to Apply: