Receptionis

The Receptionist is responsible for greeting and assisting visitors, answering and directing calls, and providing administrative support to various departments. This role requires excellent communication skills, a friendly and welcoming demeanor, and the ability to manage multiple tasks efficiently. The Receptionist will also handle basic financial tasks using QuickBooks, including entering invoices, ensuring accurate record-keeping and transactions. They will act as the first point of contact for clients and visitors, representing the company with professionalism and courtesy.

Key Responsibilities:

Greeting Visitors:

• Welcome visitors warmly and direct them to the appropriate person or department.
• Ensure all visitors sign in/out and follow security protocols.

Phone Management:

• Answer and route incoming calls to the correct extensions or departments.
• Take detailed messages and relay them accurately.

Administrative Support:

• Assist with clerical duties such as filing, photocopying, and maintaining office supplies.
• Prepare and distribute mail, packages, and deliveries.
• Schedule appointments and manage meeting room bookings as required.

Financial Tasks Using QuickBooks:

• Enter invoices accurately and ensure timely processing.
• Record receipts and other financial transactions.
• Assist in generating financial reports and reconciling accounts.
• Handle basic bookkeeping tasks, such as monitoring accounts payable and receivable.
• Maintain accurate and up-to-date financial records.

Customer Service:

• Address client and visitor inquiries professionally and provide information as needed.
• Handle minor complaints or escalate to appropriate personnel.

Data Entry & Record Keeping:

• Maintain visitor logs, contact lists, and other records accurately.
• Input data into spreadsheets or databases as required.

Office Management Support:

• Help keep the reception area and other common areas tidy and organized.
• Coordinate with office management on supply inventory and ordering.

Qualifications:

• High school diploma or equivalent; additional administrative or bookkeeping training is a plus.
• Proficiency in QuickBooks with experience entering invoices and handling basic financial tasks.
• Previous experience in a receptionist or administrative role preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong verbal and written communication skills.
• Excellent organizational and multitasking abilities.
• Friendly, professional, and customer-oriented attitude.

Working Conditions:

• This role is generally in an office setting and requires sitting for long periods.

How to Apply: