Position Summary

The Records Specialist plays a key role in coordinating and administering the city’s public records management system in accordance with state and federal laws. This role supports transparency, regulatory compliance, and internal communication while managing digital and paper records.

Essential Responsibilities

Maintain compliance with records laws and city regulations
Analyze and optimize records storage, retention, and destruction processes
Provide technical support for data requests and Laserfiche system use
Conduct scanning, indexing, and digital archiving of city records
Ensure confidentiality and integrity of sensitive records
Transcribe City Council meetings and assist with agenda coordination
Facilitate advisory boards and maintain city code documentation
Provide records training and maintain internal communication tools
Serve as backup receptionist and election support staff

Required Knowledge, Skills & Abilities

Strong grammar and English language skills
Knowledge of records and information management systems (Laserfiche preferred)
Familiarity with archival best practices and metadata taxonomy
Strong interpersonal and organizational skills
Ability to manage confidential data and prioritize tasks
Understanding of relevant regulations, including the MN Government Data Practices Act

Minimum Qualifications

Formal training or 2 years of experience in Records Management, Library Science, Project Management, or Information Science
2 years of experience with Enterprise Content Management Systems
Valid driver’s license and a good driving record

Preferred Qualifications

Experience in Library/Archives/Records fields
Experience in municipal records management
Knowledge of Laserfiche

Benefits

The City of Elk River offers a competitive benefits package including:

Medical, Dental, Life, and STD/LTD Insurance
Flexible Spending Plan
Public Sector Loan Forgiveness Program (PSLF)
Generous Leave Plans (including ESST)
Free Employee Assistance Program (EAP)
Pension through MN PERA

Important Application Notes

Communication will be via email only. You’ll receive a confirmation shortly after applying.
Do NOT use an Indeed-provided anonymous email address — it is incompatible with our system.
Check your spam/junk folder if you don’t see our email and mark it as “not spam” to stay updated.
For accommodations, contact 763-635-1000 and ask for HR.
The City of Elk River is an Equal Opportunity Employer.

APPLY

Records Specialist