Recruitment Administrator

About Us – CREATE Fertility

CREATE Fertility is one of the UK’s leading fertility treatment providers, pioneering Natural and Mild IVF. Our approach uses low or no fertility drugs, making treatment safer, gentler, and more affordable. Led by renowned specialists including Professor Dr Geeta Nargund, we continue to invest in innovation and excellence in patient care.

We’re now looking for a dedicated Recruitment Administrator to join our HR team in Farringdon, London. This is a fantastic opportunity to support our mission while playing a key role in recruitment, onboarding, and HR compliance.

Role Purpose

As Recruitment Administrator, you will manage and streamline recruitment processes from vacancy approval to onboarding. You’ll be at the heart of our People strategy, ensuring efficient and compliant hiring, excellent candidate experience, and proactive support across HR operations.

This is an ideal role for a highly organised, detail-focused HR or recruitment professional who thrives in a fast-paced, people-centric environment.

Key Responsibilities

 Recruitment & Onboarding (Approx. 75%)

• Draft and post job adverts; manage applications via our Applicant Tracking System (ATS)

• Schedule interviews and maintain timely, professional candidate communication

• Conduct pre-employment checks: right to work, references, and DBS

• Generate offer letters, contracts, and onboarding documents

• Coordinate onboarding processes with hiring managers

• Maintain right to work records and liaise with Legal for VISA compliance and SMS processing

• Respond to career inbox queries and manage onboarding timelines

• Compile and distribute monthly recruitment and starter/leaver reports

• Submit IT and system access requests for new joiners

• Build strong relationships with internal and external stakeholders

 General HR Administration (Approx. 25%)

• Manage employee lifecycle tasks: contract changes, probation reviews, leavers

• Maintain secure and up-to-date digital HR records

• Respond to first-line HR queries and escalate as needed

• Assist with policy updates, audits, training coordination, and compliance reviews

• Add employees to benefits schemes (e.g., Vitality) post-probation

• Compile monthly HR data and contribute to employee engagement initiatives

Key Results & KPIs

• 100% completion of pre-employment checks in line with SLA & compliance standards

• High satisfaction scores from candidates and hiring managers

• Accurate, timely delivery of HR documents and reports

• Visible contribution to compliance, audits, and HR projects

Skills & Attributes

• Organisational skills and sharp attention to detail

• Professional, clear written and verbal communication

• Strong stakeholder and candidate relationship management

• Knowledge of right to work, GDPR, and employment law compliance

• Collaborative and adaptable team player

• Proficient with HR systems, ATS, and Microsoft Office (especially Excel, Outlook, Word)

Requirements

Essential

• 1+ year experience in HR or recruitment coordination

• Proven track record in handling pre-employment compliance

• Experience preparing contracts, offers, and HR documentation

• Comfortable handling confidential information with discretion

• Strong time management and multitasking capabilities

Desirable

• Background in a healthcare or regulated environment (e.g., CQC, HFEA)

• Familiarity with Home Office Sponsor Management System (SMS)

• CIPD qualification or working towards it

Benefits

• Company pension

• Private medical insurance

• Life insurance

• Health & wellbeing programme

• Employee discounts

• Hybrid working

• Career development opportunities

Application Questions

• Have you conducted right to work, DBS, and reference checks?

• Have you used an ATS platform previously?

• Have you worked in a regulated environment such as healthcare, HFEA, or CQC?

• Have you supported onboarding for visa-sponsored candidates?

• Are you experienced with UK Home Office SMS compliance?

How to Apply

Submit your CV and answer the application questions by 30th June 2025 to be considered. Early applications are encouraged, as interviews may take place before the deadline.

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