About the Role:
We’re seeking a proactive and organised Personal Assistant to join our Real Estate team in our London office on a 6-month fixed-term contract. This is a vital client-facing role, ensuring Partners and fee earners can focus on legal work while you handle administrative and coordination tasks that support high-quality client service and operational efficiency.
This is a fantastic opportunity to join a leading national law firm with a supportive culture, modern hybrid working approach, and a clear commitment to diversity, well-being, and social responsibility.
Key Responsibilities:
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Provide client-focused administrative support across the Real Estate team
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Handle incoming enquiries, assist clients and ensure smooth communication
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Coordinate Partners’ and fee earners’ diaries and meeting arrangements
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Schedule rooms and video conferences, ensuring all logistics are in place
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Prepare legal papers for meetings, take and circulate accurate meeting minutes
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Liaise with the Finance team to support accurate billing and invoice payments
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Conduct regular reviews of matter lists to ensure financial hygiene
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Collaborate with the Document Production team to ensure branded, error-free documents
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Maintain safekeeping and return of original client documents
About You:
Essential Skills and Experience:
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5 GCSEs (Grade C or above), including Maths and English
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Strong communication, time management, and organisational skills
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High attention to detail, grammar, and formatting
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Ability to work under pressure and handle tasks independently
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Proven experience supporting senior legal professionals
Desirable:
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Familiarity with Irwin Mitchell procedures
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Proficiency in Microsoft Word, Excel, and PowerPoint
Personal Attributes:
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Integrity and diplomacy
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Professional and friendly manner (in person and by phone)
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Strong team player with a client-first attitude
Benefits:
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25 days annual holiday plus bank holidays (with buy/sell options)
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Generous and flexible pension schemes
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Two paid volunteering days annually
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Westfield Health membership and Aviva Digital GP
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Access to well-being initiatives and mental health support
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Ranked in the Best Workplaces for Wellbeing (2024)
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Flexible working through our Flexible by Choice programme
Why Join Irwin Mitchell?
At Irwin Mitchell, we’re more than just a law firm – we’re a team of supportive professionals committed to helping people and businesses navigate life’s ups and downs. We value inclusivity, sustainability, and making a real difference in our communities. Our people are our greatest asset, and we work hard to create a place where everyone can thrive.
Additional Information:
As part of our onboarding process, successful candidates will undergo pre-employment screening, including right-to-work, criminal background, and financial checks. These checks are conducted in compliance with all applicable data protection laws.
Diversity & Inclusion:
Irwin Mitchell LLP is an equal opportunity employer. We welcome applications from all qualified individuals, regardless of race, gender identity, disability, sexual orientation, or any other protected characteristic. We are committed to creating a workplace where everyone feels supported and empowered.
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