Virtual Personal Assistant

Overview

Virtual Administration Ltd is seeking a skilled and experienced Virtual Personal Assistant to provide remote administrative support to our private healthcare clients. This is a self-employed, home-based freelance position—perfect for those seeking flexibility while delivering high-quality PA support.

We are a growing team of 18 experienced Virtual PAs, proudly supporting 80+ healthcare professionals, including occupational therapists, case managers, physiotherapists, neuropsychologists, and more.

Ideal Candidate

We’re looking for someone who is:

• Based in the UK and eligible to work here

• Friendly, professional, and empathetic in communication

• Able to work independently, using initiative and sound judgment

• Calm under pressure, organised, and detail-oriented

• A confident communicator over phone and email

• Tech-savvy with strong Microsoft Office (especially Outlook, Word, Excel)

Required Experience

• 3+ years as a PA at Director level

• Handling new enquiries via phone and email

• Responding professionally on behalf of clients

• Minute-taking during live Zoom meetings and transcribing recorded sessions

• Proofreading and formatting complex medical or professional reports

• Creating functional Excel spreadsheets (using filters and formulas)

• Typing from audio files

• Organising meetings and events

• Invoicing through online platforms

• Using bespoke patient record management systems

Technical & Legal Requirements

• Reliable computer, printer, scanner, and high-speed internet

• Desktop version of Microsoft Office & Outlook

• Robust cybersecurity measures in place

• Understanding of GDPR, confidentiality, and medical ethics

Benefits

• Fully remote, flexible freelance work

• Supportive virtual team environment

• Work-life balance with meaningful client impact

How to Apply

If you meet the above criteria and are excited to support healthcare professionals in a virtual capacity, we’d love to hear from you. Use Reference ID: Virtual Personal Assistant to support private healthcare clients in your application.